Church in the Marketplace Privacy Policy
This Privacy Statement describes how Church in the Marketplace (CMP) collects, uses and safeguards personal information that may be provided to us.
Personal information refers to information or an opinion about an individual, from which that person’s identity is apparent or can reasonably be ascertained.
We are committed to ensuring that personal information is handled by us in a sensitive and appropriate manner. In this regard, we will act ethically and as evidence of this commitment, we will comply with the Privacy Amendment (Private Sector) Act 2000 and the National Privacy Principles set out in the Privacy Act 1988 (as amended) in relation to the personal information provided to us.
Where applicable, CMP will comply with the new Australian Privacy Principles (APPs), which came into force on 12 March 2014.
Information Collection
We will only collect personal information that we need for the purpose of its collection. Generally this will be maintenance of member registers and registers of people involved in CMP activities, details for providing assistance to a person, advising people of events or programs conducted by CMP and any related purpose or where the individual has consented to the collection.
We will normally state on documents that collect personal information that “This information will be used for keeping records of people involved at Church in the Marketplace to provide pastoral assistance and inform you of coming events.”
Use and Disclosure of Information
We will not rent, sell or exchange information to third parties (other than related parties) except where an individual consents, where it would reasonably be expected the information to be disclosed or where we are legally required to disclose such information.
Security of Information
We will take reasonable steps to keep personal information secure at all times. For example, electronic access is limited to authorised personnel and paper based information is stored securely.
When personal information is no longer needed it will be destroyed or permanently de-identified for additional security. We also take steps to reasonably protect personal information from misuse and loss, unauthorised access, modification or disclosure and it is maintained in an accurate, complete and up-to-date manner.
Quality of Information
We will take reasonable steps to ensure that personal information we have about individuals is accurate, complete and up to date when we use it. Generally, we rely on the individual concerned to assist us in keeping their personal information accurate and up to date.
Openness
We will be honest and open with the individual about the type of personal information that we collect and the actual use of any such information. We will let them know at the time we collect the personal information, or soon after, how we will treat it. If an individual requires any details of the personal information held by us about them, they are then encouraged to contact CMP.
Access to and Correction of Information
An individual can request access to the information we have collected about them and can obtain a more in depth explanation about how the information is used by us.
If at any time an individual wishes to change personal information that is incorrect or wishes to have personal information deleted, they are encouraged to contact us. Unless personal information is required to be retained by us for administrative or legal reasons, CMP will honour such requests at the earliest possible opportunity.
Sensitive Information
We do not believe in intrusive collection of personal details and will not collect information that is considered highly personal or highly sensitive without the individual’s prior consent.
Complaints Resolution
We are committed to providing our members and clients with a fair and responsive system for handling and resolving complaints concerning the handling of their personal information. Individuals have a right to complain if they are concerned about our handling of their personal information, and to have their complaint handled efficiently. We believe that in receiving a complaint, we are provided with a valuable opportunity to improve the services we deliver and maintain confidence in our services.
If an individual wishes to lodge a complaint in respect of the handling, use or disclosure of personal information by us, they may do so by contacting us. This can be done by contacting the Church Council Secretary via the CMP office on 93872300 or by email to [email protected].
We aim to investigate and advise of the outcome of the complaint promptly.
The privacy policy of the NSW Synod of the Uniting Church in Australia has a privacy policy. This policy provides further understanding of our approach to privacy. You can download it at http://nswact.uca.org.au/media/1392/synod-privacy-policy-v2.pdf
If an individual is not satisfied with our handling of their complaint, they may contact the Privacy Commissioner at Australia Privacy Commissioner, Privacy Commissioner’s Office, GPO Box 5218, Sydney NSW 1042 or at https://www.oaic.gov.au/